Information Policy Commitment

Information Policy Commitment: Rockland St Mary & Hellington Parish Council Policy Statement

Rockland St Mary and Hellington Parish Council (‘the Parish Council’) supports the principles of openness and transparency. In the interests of local democracy and social engagement we are committed as a Parish Council to making information about the work of the Parish Council available to local parishioners and others as easily and free of obstacles as possible.  In managing information we work hard to ensure that we comply with the:- Freedom of Information Act 2000 http://www.legislation.gov.uk/ukpga/2000/36/contents The Data Protection Act 1998 https://www.gov.uk/data-protection/the-data-protection-act  The Re-use of Public Sector Information Regulations 2015 https://ico.org.uk/for-organisations/guide-to-rpsi/ We also follow best practice in the field of copyright and records management. Freedom of Information Aim: We actively encourage people to access information about the work of our Parish Council and comply fully with The Freedom of Information Act 2000 Publication: We regard it as a key priority to proactively publish as much information about our work and our community on our website as we possibly can. Details of the information we hold can be found on our Publication Scheme {LINK} Dealing with information requests: We are committed to dealing with any requests for information promptly and efficiently within twenty working days, unless the application is of a complex nature in which case it may be necessary to extend the time period. All requests should be sent to The Clerk of the Parish Council, Monica Armstrong, 135 The Street, Rockland St Mary, NR14 7HL e.mail rocklandclerk@btinternet.com, telephone 01508 537025. Costs: Charges will only be applied in exceptional circumstances. Data Protection The Parish Council recognises the importance of managing personal information about living persons responsibly and we strive to ensure that we comply fully with the terms of the The Data Protection Act 1998.  The Re-use of Public Sector Information  We actively promote the use and re-use of information that we hold in accordance with The Re-use of Public Sector Information Regulations 2015.   We allow any accessible information that we hold to be used and re-used either for commercial or non commercial purposes under the terms of the Open Government Licence http://www.nationalarchives.gov.uk/doc/open-government-licence It should be noted that this does not extend to documents in which the copyright belongs to persons or organisations other than the Parish Council. Copyright We assert our copyright in all copyright works produced by members of the Parish Council in the course of their duties. We include a copyright statement on all public documents that we produce so that users and re-users are aware of the copyright status of the material. Likewise, we respect copyright that belongs to others, ensuring that we always obtain prior permission from the appropriate copyright owners before using their material. When we use third party copyright material we ensure that it is accompanied by an appropriate copyright statement that acknowledges the source. Records Management We have processes in place to ensure that information that we produce and collect is retrievable and accessible so that it can be made available for use by ourselves, parishioners and others. Further Information You can find further information about the above topics from the following sources: Freedom of Information – ICO website https://ico.org.uk/for-organisations/guide-to-freedom-of-information/ Data Protection – ICO website https://www.gov.uk/data-protection/the-data-protection-act Re-use of Public Sector Information – The National Archives Copyright – Intellectual Property Office http://www.nationalarchives.gov.uk/information-management/re-using-public-sector-information/ © Rockland St Mary and Hellington Parish Council Jim Wretham 15 December 2015  Appendix to Information Policy Commitment Classes of Information

  • Meeting documents

Standing orders Minutes Agendas Reports to Meetings Other written documents prepared for meetings

  • Finance

Annual Returns Statutory Reports by Auditors Monthly expenditures VAT records Precept requests Risk Assessments

  • Policies

Code of Conduct Healthy and Safety Child Protection Equal Opportunities Emergency Plan

  • Code of conduct

Register of Councillors interests Members’ Declarations of Acceptance of Office

  • Planning documents

Recommendations and representations to South Norfolk Council on planning applications and issues

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